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Student Placement Process

Newcastle Parent Input on Student Placement 2022-2023

Each spring we complete a thorough and thoughtful process to place students in classes for the following year. As part of this process, we provide an opportunity for parents to provide additional insight that may prove helpful in the placement process. Please note that this is an OPTIONAL input form. Each student will receive equal attention and consideration throughout the placement process for next year whether you complete this form or not. If you choose to provide input, it must be submitted through this form by Friday, April 29, 2022 @ 4pm.


The task for our team is to develop balanced classrooms based on the knowledge our classroom teachers have about each student. Each grade level team, working with our specialists, support staff, counselor, guidance team, PBSES coach, dean, and principal, invests much time, effort and care in developing class rosters that provide all children at Newcastle a quality educational experience.

The following factors are all taken into consideration as part of this process:

  • The program needs of each child (including diagnosed disabilities or qualifying conditions)
  • A balanced ratio of boys to girls
  • A balance of academic achievement levels
  • Behavior factors regarding each student
  • Social-emotional needs and the compatibility of students with others in the classroom
  • Independent work habits and leadership skills
  • Information provided by the current teacher

Once balanced rosters are created and staffing is finalized, teachers will be assigned by the principal.


Examples of information staff find helpful are: “Please separate my twins, Justin and Jason,” or “Please do not place my daughter Mary in the same class as Jane, since we are neighbors and they are together all of the time,” or “My child has only been in the United States one month and needs ELL support.”

Since our number one goal is to create balanced classrooms, we are not able to honor requests for students to be placed with specific friends.

Thank you in advance for your understanding and support of this process and be assured we will do all we can to ensure thoughtful placement of each child. Again, we strive to create and maintain classroom environments that are warm, structured, nurturing, caring, supportive, and challenging for every child.

As a reminder, in order to be considered, any parent input must be submitted THROUGH THIS FORM by 4:00 PM on Friday, April 29, 2022.

Newcastle Elementary Student Placement and Classroom Transfer Requests

Classroom assignments at Newcastle are guided by the following beliefs and principles:

  • Every teacher is dedicated to high academic standards and meeting the learning and social needs of each child.
  • Balanced classrooms should reflect our diverse society. All classes will be balanced with regards to student instructional levels, social/emotional/behavioral support needs, culture/ethnicity, gender, socio-economic standing, learning styles, and number of students.
  • Every child’s placement is important and deserves careful consideration. Classroom teachers, specialists (PE, library, and music teachers), support staff and the principal are all part of the placement process. Parent input regarding exceptional needs is important, valued, and a part of the collaborative and careful process of creating balanced classrooms.
  • Students benefit from new experiences.   A life lesson for children to learn is that working with a variety of student and teacher personal styles is enriching and helps prepare them to successfully handle new and different experiences.

Requests for student transfers from one classroom to another

A request for student transfer from one classroom to another is a complex, multi-stage process. It is taken very seriously due to the level of impact it has on teachers, the involved student, and classmates in both classrooms.

A change in classroom placement will only be considered if extenuating circumstances indicate that a substantial disruption to the student’s learning or social development will occur, even after modifications to the initial placement have been made. A change in classroom placement will not be made if the move seriously and negatively impacts the balance of the receiving classroom. Other factors that may present difficult teaching/learning conditions will also be taken into consideration. Within these considerations the following process will occur before consideration of a move is made:

  1. Prior to requesting a classroom reassignment good faith efforts must be made to make the initial placement successful.  A good faith effort must include the following:
  2. If good faith efforts at resolving concerns are not successful the parent may submit a written letter requesting a classroom reassignment explaining the rationale for the transfer request. The letter should address the academic/social needs of the student, the substantial disruption to the student’s learning or social development and should avoid statement of judgment about the teacher or other students.
  3. Upon receipt of the written classroom reassignment request the principal will discuss the request with the parent and impacted staff to discuss concerns and a written response from the principal outlining the outcome of the request will be provided within ten school days of receipt of the initial written request.
  4. The principal may also conduct the following when making a determination:
  • Conferences with the teacher, and inclusion of the Principal or designee if initial teacher conferences did not resolve concerns
  • A clearly articulated plan to make the initial placement successful, allowing 4-6 weeks for the plan to work
  • Talk with the student
  • Review the parent placement input form, if it was submitted before class lists were created
  • Facilitate further modifications to the plan for making the initial placement successful.  All reasonable attempts to meet the needs of the student in the initial placement should be explored and attempted prior to a change of placement.
  • Seek input from the student’s prior teacher(s) and/or the school’s Guidance Team